The accounting details can be viewed under the "Accounting" tab. Here, you can see existing accounting lines or create a new accounting line.
You can create multiple accounting lines if the invoice needs to be accounted for across different accounts, projects, departments, tax codes, etc.

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Create accounting line

You can create an accounting line by clicking on Add accounting line

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The accounting line is automatically created with the invoice amount in the Amount field, but you can always adjust this if you want the amount split across multiple lines.

You can now use the mouse or keyboard to select the values you want in fields such as account, project, etc.

You may experience that some fields are marked with a red asterisk. This means that the field is mandatory and must be completed on all accounting lines before you can save the line.

Delete or edit accounting line

Du kan bruge den røde skraldespand til at slette eksisterende linjer

You can use the red trashcan to delete existing lines.

Hide and move accounting fields

If you feel that you have too many fields in the accounting that you do not use, you can hide all non-mandatory fields by clicking the gear icon and selecting/deselecting the desired fields. Remember to press Save.

You can also change the order of the fields by dragging them.

Validation rules

You may encounter some popup messages when you try to approve an invoice or save an accounting line.

These can occur if your company has set criteria for invoices that must be met.

For example, this can happen when the sum of the accounting lines does not match the amount on the invoice. This difference can be seen to the right above the accounting lines.

Or this one, if you are missing a mandatory field.

Accounting templates

If you use the same accounting frequently, you can create accounting templates at the creditor level, which you can then select the next time you receive an invoice from the same creditor. This way, you avoid having to set up the same accounting repeatedly.

Create accounting template

When you have an accounting template that you want to save, you click on Save Accounting Template

Then you give the template a meaningful name and choose whether it should remember the amounts in the template.

If you choose to remember amounts, it saves those amounts and automatically fills in the amount field.

If you do not choose to remember amounts, it applies the amount from the invoice to the top line, and then you can manually distribute the amount if there are multiple lines.

Editing and deleting accounting templates.

If you want to view or edit an existing template, click on Select Template

Afterwards, you expand the desired template and click on the pencil icon.
The pencil next to the name edits the template's name and whether you want to use amounts.
The pencil next to the accounting opens it up for editing.

If you want to delete the template, simply click on the red trash can icon.